Accountant

Accountant
El Castillo Life Plan Community – Santa Fe, NM
Status: Full-time, On-site
Reports To: Director of Finance       

Salary: $70,000                                                                                                                                                                                                                                                                                                                                Position Summary

The accountant is responsible for the overall execution of accounting functions across our two life plan communities, El Castillo and La Secoya. This role is responsible for the full cycle of accounts payable and receivable, ensures accurate financial reporting, and serves as a technical resource for process improvements. Reporting to the Director of Finance, the ideal candidate will be detail-oriented with a passion for using technology for process improvement.

Essential Functions

Accounts Payable

• Process all accounts payable transactions, including the review and coding of invoices and processing weekly check runs
• Manage vendor records, including obtaining W-9s for all new vendors and issuing NTTC’s for tax-exemption where appropriate
• Prepare reports to assist audit firm with filling annual 1099 forms
• Monitor aging reports and follow-up on outstanding invoices
• Manage corporate credit cards and reconcile monthly activity
• Maintain and monitor prepaid expense amortization schedules

Accounts Receivable

• Prepare and distribute monthly resident billing statements
• Manage weekly check deposits and update accounts receivable records
• Work with residents to answer questions related to their monthly service fees or contracts
• Maintain fee schedules in the accounts receivable system to ensure accurate monthly service fee billing
• Monitor aging reports and follow-up on outstanding balances

Accounting Responsibilities

• Perform and review month-end close activities, including journal entries and reconciliations for accounts payable, accounts receivable, accruals, and prepayments
• Assist the Director of Finance with budget variance reviews, audit inquiries, and other compliance reports
• Use advanced Excel and Power Query skills for reconciliation, analysis, and reporting
• Collaborate with cross-functional teams to improve processes and implement best practices from an accounting control perspective
• Actively participate in system upgrades and implementations

Qualifications

• Bachelor’s degree in accounting is required
• Minimum 5+ years of accounting experience, including strong general ledger and month-end close exposure
• Advanced proficiency in Microsoft Excel, including pivot tables, vlookup, and other advanced functions
• Exceptional communication skills and a genuine commitment to serving a senior population. You must be willing to interact with residents to help resolve and explain monthly billing issues and questions

Work Environment and Physical Requirements

• This role is office-based and does not offer a remote-work option
• This position requires significant periods of sitting and extensive computer time
• While primarily desk-based, the role requires the ability to stand, walk, bend, and kneel as needed for filing and other office duties
• Frequent verbal interaction is required, necessitating the ability to talk and hear clearly
• Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus for prolonged screen use
• Occasional travel of 1-2 miles between our two physical locations may be necessary